Explore job opportunities at School Board Partners below.
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School Board Partners is looking for a talented executive assistant with experience providing high-level administrative support to the CEO and other Executive Team members. Reporting directly to the CEO, the Executive Assistant will provide valuable executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects.
In this role, you must be creative and enjoy working within a diverse environment that has a critical mission to be a proponent of change in our country as it relates to building equitable school boards . The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Approximate hours per week: 20 (schedule is somewhat flexible but most hours should be worked between 9amCST and 5pmPST.)
Primary Job Duties
Executive Administrative Support: Organize complex calendars and schedules; Sustain a daily calendar of meetings and events; Resolve any scheduling issues; Manage the Executive’s contacts; Be responsive to emails/texts/phone calls, with contact outside normal business hours; Arrange travel and accommodations for executives; Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance; Send gifts and thank yous.
Executive Communications Support: Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization; Prepare expense reports; Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with; Assist in preparing and managing presentations and decks.
Fundraising Support: Calendar all proposal and report deadlines and work times; prepare report drafts; update fundraising tracker; research potential funders; assist with other fundraising projects.
Board Support: Assist the Co-CEOs and COO in preparing all Board meeting materials, calendaring all meetings, and proactively managing Board relationships.
Operations Support: Assist with annual filings, technology, project management, knowledge management and smooth operations of the organization.
Confidential Matters: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
Special Events and Other Responsibilities: Assist in logistics preparation for convenings and conferences; May participate in special events, budget, donor, board or other meetings as needed; and other duties as assigned.
Desired Experience and Expertise
Bachelor’s degree preferred
2+ years of related experience required in working in an executive assistant role supporting C-Level executives.
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Ability to communicate effectively and professionally.
Flexible hours as dictated by the needs of business for projects and meetings.
Ability to work remotely, take initiative and self-manage in a virtual environment, and communicate well electronically
Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
Use discretion, confidentiality, and good judgment to handle C-Level matters.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Business sense – has a strong business sense and can decipher priorities and make sound judgment calls when needed.
Commitment to excellence – perform duties at the highest level possible on a consistent basis.
Excellent communicator – able to interact with people of all levels in a confident, professional manner.
Demonstrate ability and temperament to work with sensitive information.
Team player – have team-oriented experience and approach.
Service focus – dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
Ability to think outside of the box with a sense of urgency.
The mission of School Board Partners (SBP) is to help connect, inspire and support anti-racist school board members to lead with courage, competence and impact. Across the country – especially in urban centers, the opportunity and achievement gaps are widening, and our schools are failing to adequately prepare students for college, leadership and life. SBP seeks to help fill a gap in the ecosystem by empowering elected leaders to make a difference in students’ lives, with a specific focus on leaders of color and equity in our K-12 public school systems.
We go about our mission by executing on the following strategies:
Community of Practice: A 2-year fellowship to foster peer-to-peer learning aligned to a common theory of change. Fellows meet in-person three times a year and through monthly webinars to focus on networking, leadership development and policy.
Mentorship and capacity building: Fellows receive an executive coach and summer policy intern focused on improving their individual leadership and capacity to lead change.
Knowledge Management: Exemplar policies, rubrics and toolkits to help our fellows effectively and efficiently implement anti-racist policies and practices in their respective districts.
School Board Partners is a young, entrepreneurial organization with the ambition to fundamentally transform urban education in America by empowering elected school board leaders with the knowledge, skills and mindset to change education systems. Our team is fun, creative, supportive, nurturing, hardworking, and family friendly. As a virtual organization, we seek professionals who are masterful at time management and comfortable using technology to connect with others. We achieve impact by driving change through others, so we value personal characteristics like charisma, coachable, resourceful, empathic, growth-oriented, detail-oriented, and persuasive. We grant a lot of professional autonomy, and in turn have high expectations for each other and ourselves. If you think you might fit the bill, read on and be in touch!
School Board Partners embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
We are open to a range of experience levels, and the salary and job title will be commensurate with the skills and experience you bring to the job.
Please email a resume and cover letter addressed to Carrie Douglass to firstname.lastname@example.org.